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Mansfield Independent School District

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Records - Requests, Storage & Shredding

Records Request

To submit a records request:

  1. Log into Eduphoria.
  2. Click Formspace.
  3. Click on “submit new form” on bottom left.
  4. Click on School Services icon (yellow book with tabs)
  5. Select School Services Request for Department Record or School Services Request for Student Record.
  6. Fill in required information.
  7. Click submit.

Record Storage

  1. All records must be stored in an MISD record storage box. Boxes may be ordered through the warehouse.
    • Storage Box (Warehouse Item # 1GEN0426)

  2. Each box must be labeled with the official “MISD Records Storage Label”. Labels ((Warehouse Item # 1GEN0425) will be distributed through the warehouse with the MISD record storage boxes.

  3. When labeling the box, be sure to put it on the end of the box.

  4. The following fields must be completely filled out:
    • Campus/Department:
    • Box Contents: (what is in it?)
    • Date of Contents: (What year is stored in the box?)
    • Boxed By:
    • Destruction Date: (refer to records control schedule)

  5. Submit a Warehouse Pick Up & Delivery Form to have all boxed picked up and delivered to Distribution for storage.

Reminders:

  • Original adhesive labels and an MISD records storage box MUST be used at all times. All other labeling or boxes will be returned to the campus.
  • Refer to the records control schedule when deciding upon a storage and/or destruction date.

  • For Records to be stored please box one academic year per box, i.e. 2014-2015 one box, 2015-2016 one box. Do not worry if the box is not filled. Each academic year must be boxed individually.

Records to Shred

  1. All records must be stored in an MISD record storage box. Boxes may be ordered through the warehouse.
    • Storage Box (Warehouse Item # 1GEN0426)

  2. Each box must be labeled with the official “MISD Records Storage Label”. Labels (Warehouse Item # 1GEN0425) will be distributed through the warehouse with the MISD record storage boxes.

  3. When labeling the box, be sure to put it on the end of the box.

  4. The following fields must be completed as follows:
    • Campus/ Department:
    • Box Contents: (Write “SHRED” only)
    • Date of contents: (What year is stored in the box?)
    • Boxed By:
    • Destruction Date: Write “OPEN”

  5. Submit a Warehouse Pick Up & Delivery Form to have all boxes picked up and delivered to Distribution for destruction.

Reminders:

  • Original adhesive labels and an MISD records storage box MUST be used at all times. All other labeling or boxes will be returned to the campus.

  • Refer to the records control schedule when deciding upon a storage and/or destruction date.

  • Make sure the storage box is full BEFORE filling out a Warehouse Pick Up & Delivery Form for shred items.

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605 East Broad Street • Mansfield, Texas 76063 • (817) 299-6300
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