Job Title: Custodial/Maintenance Secretary Wage/Hour Status: Nonexempt/261 Days
Reports To: Director of Maintenance
Custodial Manager
 Pay Grade: Para Group 4
Dept./School: Maintenance/Custodial Date Revised: November 2007
 
Primary Purpose:
  Assist with daily operation of maintenance/custodial office and provide clerical services to director of maintenance and custodial manager.
Qualifications:
  Education/Certification:
  High School diploma or GED
  Special Knowledge/Skills:
 

Proficient typing, keyboarding, and file maintenance skills
Ability to use personal computer and software to create spreadsheets, databases, and do word processing
Knowledge of correct English usage, grammar, spelling and punctuation
Knowledge of basic accounting principles
  Experience:
  Three years secretarial experience, preferably in public education environment
Major Responsibilities and Duties:
  Prepare correspondence, memorandums, forms, requisitions, and reports for maintenance/custodial office.
2. Receive and process work orders and emergency requests for service. Input all completed work orders.
3. Compile pertinent data to prepare various required state and local reports.
4. Maintain physical and computerized departmental files, including preventive maintenance data and work orders.
5. Assist in answering incoming calls and handle questions and requests that fall within level of responsibility.
6. Maintain effective rapport with general public in a prompt and courteous manner.
7. Perform routine bookkeeping tasks, including simple arithmetic operations to maintain department budget records.
8. Assist with preparation of purchase orders and payment authorizations.
9. Input all supply and equipment purchase information in computer.
10. Order office supplies for department as well as custodial supplies.
11. Maintain a schedule of appointments and make arrangements for conferences and interviews.
12. Other duties as assigned.
   
Supervisory Responsibilities:
  None
Equipment Used:
  Personal computer, typewriter, printer, calculator, copies, telephone
Working Conditions:
  Mental Demands/Physical Demands/Environmental Factors:
  Work with frequent interruptions to meet established deadlines. Repetitive hand motions; prolonged use of computer.