Job Title: Technology Secretary Wage/Hour Status: Nonexempt
Reports To: Chief Technology Officer Pay Grade:  
Dept./School: Technology Date Revised: Aug 2007
 
Primary Purpose:
  Assist with the daily operation of technology department office and provide clerical services to the Chief Technology Officer and other staff.
Qualifications:
  Education/Certification:
  High school diploma or GED
  Special Knowledge/Skills:
  Proficient typing, keyboarding, and file maintenance skills
Knowledge of correct English usage, grammar, spelling and punctuation
Basic math skills
Ability to use personal computer and software to develop spreadsheets, databases, and do word processing
  Experience:
  Three years secretarial experience, preferably in a public education environment
Major Responsibilities and Duties:
  Records, Reports, and Correspondence:
  1.   Prepare correspondence, memorandums, forms, requisitions, and reports for the       technology department office using personal computer.
2.   Compile pertinent data as needed when preparing various state and local reports.
3.   Maintain physical and computerized departmental files.
  Phones:
  4.   Answer incoming calls, take reliable messages, and route to appropriate staff; handle  
      questions and requests that fall within level of responsibility.
  Accounting:
 

5.   Prepare, process, and track all purchase orders and payment authorizations.
6.   Perform routine bookkeeping tasks, including simple arithmetic operations, to maintain
      department budget records.
7.   Monitor and process personnel time records including leave requests and reports;
      compile and submit to central office.
  Other:
  8.   Input all information on purchases of supplies and equipment in the computer.
9.   Order office supplies for the department.
10. Maintain a schedule of appointments for the Chief Technology Officer and other
      department members.
11. Receive, sort, and distribute mail and other documents to department staff.
12. Other duties Assigned
Supervisory Responsibilities:
  None.
Equipment Used:
  Computer, printer, copier, and calculator, fax machine, telephone.
Working Conditions:
  Mental Demands/Physical Demands/Environmental Factors:
  Repetitive hand motions; prolonged use of computer.