Job Title:	Secretary to Superintendent	Wage/Hour Status:	Nonexempt
Reports To:	Superintendent	Pay Grade:
Dept./School:	Executive Office	Date Revised:
Primary Purpose:
	Ensure the efficient operation of the superintendent's office and provide clerical services to the superintendent and board of trustees. Work under general supervision and direct the work of clerical employees assigned. Handle confidential information and frequent contact with all levels of district employees, outside agencies, and the general public.
Qualifications:
	Education/Certification:
	High school diploma or GED
	Special Knowledge/Skills:
	Proficient keyboarding, word processing, and file maintenance skills Knowledge of school district organization, operations, and administrative policies Excellent organization, communication, and interpersonal skills Ability to use personal computer and software to develop spreadsheets, databases, and do word processing
	Experience:
	Three years or more advanced secretarial experience with extensive contact with people Prior experience in executive office of public school district or another entity
Major Responsibilities and Duties:
	Records, Reports, and Correspondence:
	1. Prepare and post official board agenda and records. 2. Record minutes of executive staff and board meetings as required. 3. Collect, organize, copy, and bind all materials for board meetings; distribute to board members. 4. Type all correspondence, memoranda, and reports for superintendent using typewriter or personal computer. 5. Compile information and prepare reports as needed. 6. Distribute board materials to administrators, principals, and media.
	Reception and Phones:
	7. Schedule appointments and maintain superintendent's calendar. 8. Greet visitors and respond to routine inquiries from staff and public; refer appropriate inquiries or problems to superintendent. 9. Answer incoming calls and handle questions from public, outside agencies, board of trustees, and staff.
	Other:
	10. Organize and manage routine work activities of the executive office. 11. Maintain physical and computerized files, including board minutes and closed session records. 12. Assist with travel arrangements for board members and administrators as needed, including making hotel reservations and turning in conference registration forms. 13. Review and distribute mail. 14. Maintain confidentiality of information.
Supervisory Responsibilities:
	May supervise schedules and work assignments of the office clerk and central receptionist.
Equipment Used:
	Personal computer, typewriter, printer, copier, and fax machine.
Working Conditions:
	Mental Demands/Physical Demands/Environmental Factors:
	Mental Demands/Physical Demands/Environmental Factors: Work with frequent interruptions, maintain emotional control under stress. Repetitive hand motions; prolonged use of computer. Occasional prolonged and irregular hours.