Job Title:	Director Secretary/Administrative Assistant to Board of Directors	Wage/Hour Status:	Nonexempt
Reports To:	Administrator Designated	Pay Grade:
Dept./School:	Administration Building	Date Revised:
Primary Purpose:
	Organize and manage the routine work activities of an administrative department office and provide clerical services to the Director and Board of Directors.
Qualifications:
	Education/Certification:
	High school diploma or GED; 2 years of college or business school preferred
	Special Knowledge/Skills:
	Proficient skills in keyboarding, word processing, and file maintenance Ability to maintain accurate and auditable records Effective communication and interpersonal skills Basic math skills Ability to use personal computer and software to develop spreadsheets and databases and do word processing Strong organizational, communication and interpersonal skills Ability to organize special events and fund raising activities Proficient in Quickbooks
	Experience:
	One to three years of secretarial experience preferably in a public education environment or non-profit environment.
Major Responsibilities and Duties:
	Records, Reports, and Correspondence
	1. Prepare correspondence, forms, reports, etc., for the Director and Board of Directors using personal computer. 2. Coordinate Board of Directors meetings and take minutes. 3. Assist in preparing and organizing Foundation marketing materials. 4. Maintain physical and computerized system of donor and alumni information for use by Director, Board of Directors and Alumni Association officers.
	Accounting
	5. Perform bookkeeping tasks, including billing, deposits, credit cards, and tax forms for donors. 6. Assist with the preparation of corporate and foundation grants. 7. Assist with organizing the grant application process for review by the Board of Directors. 8. Assist with the preparation of purchase orders and payment authorizations.
	Other:
	9. Answer incoming calls and handle day-to-day requests from Board of Directors. 10. Maintain confidentiality of information. 11. Perform other duties as assigned or requested by the Director or Board of Directors.
Supervisory Responsibilities:
	None.
Equipment Used:
	Personal computer, typewriter, printer, calculator, copier, and fax machine.
Working Conditions:
	Mental Demands/Physical Demands/Environmental Factors:
	Work with frequent interruptions, maintain emotional control under stress. Repetitive hand motions; prolonged use of computer.