Job Title:	Employee Benefits Coordinator	Wage/Hour Status:	Nonexempt
Reports To:	Payroll / Benefits / Risk Manager	Pay Grade:
Dept./School:	Administration Building	Date Revised:
Primary Purpose:
	Coordinate the employee benefits program for the district. Maintain records and provide assistance to employees to ensure effective use of benefits.
Qualifications:
	Education/Certification:
	High school diploma or GED
	Special Knowledge/Skills:
	Knowledge of administration of employee benefits programs Ability to interpret and disseminate insurance and benefits information to individuals and groups Effective communication and interpersonal skills Proficiency in typing, keyboarding, and file maintenance Ability to use personal computer and software to develop spreadsheets, databases, and do word processing Strong detail, organization, communication, and interpersonal skills.
	Experience:
	Three years experience in benefits administration, insurance administration, or other related field
Major Responsibilities and Duties:
	Benefits Administration:
	1. Administer employee benefit programs such as group health insurance, dental, life, and medical reimbursement. 2. Handle employee benefit inquiries and complaints to ensure quick, equitable, and courteous resolution. Act as liaison between employees and insurance carrier's claims office. 3. Process all employee benefit enrollment and change forms within required time limits to meet payroll deadlines. 4. Provide timely notice to employees under the requirements of the Consolidated Omnibus Budget Reconciliation Act (COBRA) and Health Insurance Portability and Accountability Act (HIPAA) including issuing certificates of coverage for all medical plans for all terminated employees and dependents. 5. Assist in resolving administrative problems with insurance carrier representatives. 6. Assist in conducting benefits orientation meetings and enrollment of new employees in benefit plans. 7. Assist with coordination of annual open enrollment process, including making group presentations and preparing, distributing, and receiving materials and forms.
	Records, Reports, and Correspondence:
	8. Prepare and verify the calculation of monthly premium statements for all group insurance policies. Balance and submit billing statements to accounting for payment. 9. Maintain statistical data relative to premiums and cost and assist with the preparation of reports. 10. Maintain all physical and computerized health insurance records and assist with required data entry. 11. Assist with preparation of benefits handbook, including word processing, coordinating printing, and distribution. 12. Maintain and distribute insurance forms and supplies to campuses and other district buildings.
	Other:
	13. Maintain confidentiality of information.
Supervisory Responsibilities:
	None.
Equipment Used:
	Copier, calculator, personal computer, typewriter, printer, fax machine, and shredder.
Working Conditions:
	Mental Demands/Physical Demands/Environmental Factors:
	Work with frequent interruptions. Repetitive hand motions; prolonged use of computer.