Job Title:	Accounts Payable Coordinator	Wage/Hour Status:	Nonexempt
Reports To:	Assistant Superintendent of Business & Construction	Pay Grade:
Dept./School:	Administration Building	Date Revised:	October 20, 2006
Primary Purpose:
	Assist in the prompt and accurate payment of all expenses incurred by the district. Follow established procedures to process purchase orders and invoices and maintain accounting records.
Qualifications:
	Education/Certification:
	High school diploma or GED
	Special Knowledge/Skills:
	Knowledge of basic accounting procedures Ability to use personal computer and software to develop spreadsheets, databases and do word processing Proficiency in use of calculator and office machines Ability to communicate effectively
	Experience:
	Three years accounting experience at clerical level
Major Responsibilities and Duties:
	Accounting:
	1. Coordinate with staff for payment of all accounts payable invoices, requisitions, purchase orders, etc. 2. Match invoices with proper purchase orders; ensure completeness and accuracy of invoices and shipments. 3. Detect and resolve problems with incorrect orders, invoices, and shipments. 4. Contact district personnel and vendors to correct or obtain information needed. 5. Confirm balances in accounts for all requisitions. 6. Prepare and distribute paid invoices at designated times. 7. Conduct periodic checks of travel reports and food service orders.
	Data Entry:
	8. Input accounting data using personal computer.
	Records and Reports:
	9. File office copies of checks, requisitions, invoices, and purchase orders. 10. Keep records up to date and maintain records for auditing purposes. 11. Maintain vendor files and set up new accounts when changes occur.
	Other:
	12. Communicate current status of invoices to campus staff. 13. Prepare correspondence using personal computer or typewriter. 14. Receive incoming calls, answer questions, and direct calls to the proper party. 15. Keep informed of and comply with state and district policies and regulations concerning primary job functions.
Supervisory Responsibilities:
	Supervise the Accounts Payable staff
Equipment Used:
	Copier, calculator, computer, typewriter, and printer.
Working Conditions:
	Mental Demands/Physical Demands/Environmental Factors:
	Work with frequent interruptions. Repetitive hand motions; prolonged use of computer.